Workshop: Archival Documentation

August 20, 2012


This class constitutes a one-day workshop to develop vital skills regarding documentation, especially of work made in the Design One and Design Tools & Skills One classes. Keeping records of models and drawings is essential, and represents a way to chart progress throughout academic life. It’s also the foundation of any portfolio, to represent one’s working practices.

Download workshop brief as .pdf file.


Developing a strong understanding of the basic functionality of a digital SLR camera and lighting in this workshop will allow work to be more expressive, and successfully represented to would-be viewers.

It is vital to take note of the technical settings used in order to understand the value of things like aperture, ISO and color density/fidelity for effective reproductions of work created.

All work from the semester must be archived, and submitted at the end of the term. So, it’s essential to document work in order to safeguard against loss or damage of the work.


  1. All work must be submitted on a USB stick, which all students are required to have, and is specified in the course syllabus.
  2. A file in the primary folder of the drive should contain a .TXT file with your full name, student number, nickname and e-mail address.
  3. The title of the .TXT file should be your full name with an underscore between first and last name For example: first_last.txt
  4. Please do not submit work on CDs or DVDs.

Archival Format

  1. File-size should not exceed 8 MB at 300 dpi.
  2. Preferably do not use JPEG format, as it compresses and compromises image quality. JPEGS are designed specifically for the Internet.
  3. If your camera has the setting for image quality keep your images as uncompressed TIFF files, as you never know when you might need them, and you can always compress it later to a smaller format if necessary.
  4. Label all files using the following standard formatting: 2012_01_DS01_First_Last.tiff


Documentation of all models and drawings created up-to-this-point in the semester should be carried out in class today between 9:00 a.m. – 12:00 p.m. If the assignment is not completed within this time it becomes homework and is due at the beginning of the following class period.

Workshop Assigned: 22 August, 2012
Documentation Due: 27 August, 2012 (09:00)


Complete documentation on a USB Drive 50%
- Design One Project 1.1, 1.2
- Design Tools & Skills Project 1.1-1.4

Use of Archival Formatting Standards 50%
Total: 100%